Manage your fleet

Adding an aircraft to your fleet

Adding an aircraft to your fleet is very easy in OpenJet. Go to the Aircraft > Aircraft List and click on the Add New button.

Complete the mandatory fields on the form:

  • Tail Number.

  • Flight Number (should you not use a specific Flight Number for the aircraft, input the tail number again).

  • Aircraft Type (see below for aircraft types management).

  • Back-office color. Avoid red as it could hide some errors or warnings on the flight list.

  • Bases and Default base. You can enter multiple bases if you use multiple commercial bases for one aircraft. Default base is the main base of the aircraft.

  • Select Available if you want your aircraft to be available for quoting.

  • Select Available for auto-booking if you want your aircraft to be available for the optimization system.

Finally, click Save to validate your new aircraft. You have now access to all sections of your aircraft page.

Aircraft owner

It is also possible to define one or several owners per aircraft - This is particularly useful if you are operating fractional ownership fleet.

Once set up, owners with right user access (for more information about users access please see Roles and permission section) to the airplane will be able to acknowledge/decline the forthcoming flights of their aircraft directly on flight views.

This also include a dedicated flight overview tab:
  • Grey means that no owner has been set for this aircraft i.e. no acknowledge is needed.

  • Blue means that the owner of the aircraft has not acknowledged the flight yet.

  • Green means that the flight has been validated by the owner.

  • Red means that the owner has declined this flight for his aircraft.

As the main principle remains the same we highly recommend referring to the Calendar View section of the documentation to learn more about drawer usage.


Please note that flight assigned to the aircraft prior the set up of the aircraft owner are not concerned by the owner’s validation.


Upload any relevant document regarding your aircraft, and add an expiration date if necessary.


You can track de-icing history of your aircraft. De-icings can be entered on this page or through the Pilot App, when completing a report. The de-icing counter automatically increases for each reported de-icing, and can be reset manually.

Aircraft Types

To add and manage your aircraft types, go to Aircraft > Company Type List. To add a new type, click on Add New. Choose your type among the list. If the type does not exist yet, contact to update the list.

Once created, you have access to the different sections to customize the type:


Check Available to allow the creation of an aircraft of this type


In the left columns are the performances data used to calculate flight time. If you need to improve flight time calculation, you can change these values.

Minimum crew

You can set here the minimum crew number required depending on flight type. This will change the number of “Crew slots” that need to be filled in the flight list, when creating a new flight.

Payload/Autonomy chart

This chart is used for the booking part of OpenJet, to only accept realistic bookings (not too far or too heavy).


You can upload photos of the type to be displayed on various documents.

Aircraft Scheduling

Go to Aircraft > Scheduling.

This customizable page allows you to display monthly planning of your crews. To add an activity, simply click on a cell and fill out the form.

This calendar provides you with an overview of your fleet’s planning. Each leg has the color of the aircraft. Click on a leg to view details. Click on a day to add an aircraft unavailability (e.g. maintenance)

Activities and activity types are customizable. You can manage proposed activities and activity types in the Configure Menu.

Activity types are given a color used in Aircrafts schedules.

Just send a message to should you need to be given rights to administrate Activities and Types.